The Company
BQE specializes in mine water treatment, ensuring that mineral extraction projects not only comply with regulations but also proceed in a socially acceptable manner, putting value on clean water as a shared resource. We develop new technologies, design and operate treatment plants, and provide ongoing technical support which enables us to continuously improve our designs and technologies while protecting the environment.
The Opportunity
We are looking for a proactive and detail-oriented team member, experiened in Accounts Payable and Purchasing, to support and oversee our Procure-to-Pay (P2P) process. They will be highly organized, with the ability to manage multiple tasks efficiently including the processing of 80-120 weekly invoices and expense reports. This role is not focused on invoice processing, but on controls, vendor management, purchasing systems, and issue resolution across.
The Role
We are looking for a proactive and detail-oriented team member, experienced in Accounts Payable and Purchasing, to support and oversee our Procure-to-Pay (P2P) process. They will be highly organized, with the ability to manage multiple tasks efficiently including the processing of 80-120 weekly invoices and expense reports. This role is not focused on invoice processing, but on controls, vendor management, purchasing systems, and issue resolution across.
Duties
Procurement
- Manage the administrative process for onboarding new vendors including credit references and credit applications for payments terms with vendors.
- Manage supplier relationships for vendors involved in routine procurement activities, ensuring effective communication, timely issue resolution, and proper escalation when necessary.
- Oversee equipment purchasing activities by requesting quotes, preparing purchase orders, tracking approvals, confirming lead times, shipping terms, and Incoterms.
- Maintain accurate documentation of vendor agreements, pricing terms, and order history.
- Assisting Project Administration and Operations team members on project specific purchases
Accounts Payable
- Manage the AP inbox, responding to vendor inquiries and reconciling vendor statements against AP Aging reports.
- Timely receive and accurately record vendor invoices, ensuring proper documentation and tracking.
- Match invoices to purchase orders and route non-customary invoices to the appropriate manager for approval.
- Proactively identify and resolve discrepancies on the invoices, including PST and GST, by liaising with internal teams and vendors.
- Process employee expense reports adhering to company policies.
- Assign appropriate coding to invoices and expense reports for accurate financial reporting.
- Support weekly payment runs.
- Support period-end close activities related to AP including accrual analysis.
Eligibility
- 3-5 years of employment experience in AP, Procurement or related roles in combination.
- Strong understanding of AP controls, reconciliations, and purchasing processes.
- Strong financial acumen and understanding of procurement financial metrics.
- Strong MS Office skills – notably Excel and data management.
- Familiarity with SAP Concur or a similar system – please highlight which
- Excellent written and verbal English, with strong customer service relationship skills
- Self starter, positive attitude, able to work independently and multi-task without losing attention to detail
The Perks
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Competitive annual salary
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Paid vacation + a bonus paid week of uniterrupted company-wide leave around the festive season
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Manulife health coverage upon date of hire
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Company-funded HSA account upon probation completion
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GRRSP up to 5% upon probation completion
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Up to $1,000 a year in education matching upon 1 year of service
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Professional dues coverage
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Brand new office and laboratory location in beautiful Mount Pleasant, Vancouver; full employee kitchen, complimentary staff gym, balcony with bbq, pet friendly, and underground parking subject to availability.
Compensation
$55,000.00 – $65,000.00 per year