The Company
BQE are hiring a Project Administrator to join our talented engineering department our brand-new head office in Mount Pleasant. We develop innovative technological wastewater treatment solutions for international mining industry clients, helping them to meet stringent regulations, extract mineral value from waste, and protect water as a shared natural resource – all whilst encouraging and promoting socially responsible operations. We have been in commercial production since 2001 and have designed and constructed 18 water treatment plants at locations around the world, treating over 20 million m3 of wastewater and recovering over 1,500 tonnes of valuable metals annually. Visit www.bqewater.com to learn more.
The Opportunity
Reporting to the Project Manager, the Project Administrator’s duties will include, but not be limited to:
- Maintain organized project file folders and document registers.
- Learn and manage various client document control platforms (e.g., Aconex, SDx, M-Files, Hexagon, SharePoint), ensuring compliance with client control standards and timely document submissions.
- Improve internal document control procedures.
- Compile turnover packages and plant operating & maintenance manuals.
- Support the commissioning team with document control tasks.
- Perform non-technical quality control of engineering documents.
- Manage document transmittals and track vendor documentation and submittals.
- Format and polish technical reports for clarity and consistency.
- Procurement Support
- Assist in preparing and compiling technical procurement packages.
- Coordinate communication with vendors and manage responses to RFIs.
- Maintain and update procurement schedules (PPSR).
- Expedite vendor deliverables including quotations, documentation, and equipment.
- Take meeting minutes or curate AI-generated meeting notes.
- Misc. Project admin including entering timesheets, forecasting resource allocation, updating project schedules, preparing change orders and tracking action items/decisions whilst following up with applicable parties.
- Support monthly project reporting activities.
- Logistics coordination assistance
Requirements
- Strong organizational and communication skills.
- Proficiency with Microsoft Office Suite and document management systems.
- Ability to learn and adapt to new software platforms quickly.
- Attention to detail and a proactive approach to problem-solving.
Beneficial, but not mandatory
- Experience with engineering or construction projects.
- Familiarity with procurement processes and vendor coordination.
- Previous use of platforms like Aconex, SDx, or SharePoint.
- Use of AI tools in project applications
Perks
Include, but are not limited to:
- Competitive salary
- Paid vacation, plus an additional week of uninterrupted paid leave company-wide around the festive period annually
- Up to $1,000 annually in personal development education matching
- Health benefits upon hire, with a bonus company-funded HSA provided upon probation completion
- Employee gym, full kitchen, balcony, BBQ and underground parking available
- Cross departmental training and twice monthly ‘CEO Industry Sessions’ to learn from our CEO directly
- GRRSP matching up to 5%
Job Type: Full-time
Benefits:
- Company events
- Life insurance
- Mileage reimbursement
- On-site gym
- On-site parking
- Tuition reimbursement
- Vision care
Schedule:
- Monday to Friday
Application question(s):
- At the time of application, do you currently have the legal right to work for any employer in Canada?
- Do you have the required 1-2 years of work experience in a project administration role? This is mandatory. If its in the engineering, mining or construction industry, highlight that as its a perk.
- Please cite a project you have worked on e.g. did you develop any systems, find new methods or vendors, what was the value of the project, the industry?
Work Location: In person