The Company
BQE Water specializes in mine water management, ensuring international clients mineral extraction projectsmeet environmental protection regulations while operating in a socially ethical manner with value on clean water as a vital shared resource. We develop new cutting-edge technologies through, design and operate water treatment plants globally, and provide ongoing technical support which enables us to continuously improve our innovations. The organization are experiencing rapid growth, and looking for a proactive and detail-oriented AP Specialist to join our talent team!
The Opportunity
We are looking for a proactive and detail-oriented Accounts Payable Specialist to join our team. In this role, you will play a critical part in ensuring accurate and timely processing of AP while working closely with Operations, Projects, Finance, and external vendors. You don’t need to be a chartered professional accountant (CPA), but will need a diploma or above in Finance or AP-related discipline. will be highly organized, with the ability to manage multiple tasks efficiently including the processing of 80-120 weekly invoices and expense reports. This role is not only on invoice processing, but focuses on controls, vendor management, and issue resolution across accounts payable and procurement. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, takes pride in accuracy, and likes building strong working relationships with both internal teams and vendors. Duties include, but are not limited to:
Vendor Management
- Manage the administrative process for onboarding new vendors including credit references and credit applications for payments terms with vendors.
- Manage supplier relationships for vendors involved in routine procurement activities, ensuring effective communication, timely issue resolution, and proper escalation when necessary.
- Maintain accurate documentation of vendor agreements, pricing terms, and order history.
- Assisting Project Administration and Operations team members on project specific purchases.
Accounts Payable
- Maintain the AP inbox, responding to vendor inquiries and reconciling vendor statements against AP Aging reports.
- Timely receive and accurately record vendor invoices, ensuring proper documentation and tracking.
- Match invoices to purchase orders and route non-customary invoices to the appropriate manager for approval.
- Proactively identify and resolve discrepancies on the invoices, including PST and GST, by liaising with internal teams and vendors.
- Process employee expense reports adhering to company policies.
- Process and reconcile company credit card transactions.
- Assign appropriate coding to invoices and expense reports for accurate financial reporting.
- Prepare weekly payment runs and process rush payments as required
Accounting Support
- Prepare government and statutory filings such as GST, PST, and QST.
- Support period-end close activities such as accrual analysis, foreign currency translation, and reconciliations of AP accounts to general ledger
- Assist with accounts receivable including preparation of invoices, billable reimbursements, and recording invoices and payments.
Qualifications
- Post-secondary education in Accounting, Finance or Business Administration. Having a related diploma as a minimum
- 2-5 years of experience in Accounts Payable or related accounting role. Candidates with under 2 years of work experience in a directly related role will not be eligible.
- Strong understanding of AP controls, vendor reconciliations, and purchasing processes.
- Strong financial acumen and understanding of procurement financial metrics.
- Ability to deliver accurate, timely work with strong attention to detail.
- Strong Microsoft Office skills (in particular in Excel and data management).
- Experience working with SAP Concur or similar systems.
- Excellent communication skills in English with strong customer service relationship skills.
- Self-starter with a positive attitude with the ability to work independently and manage multiple priorities.
Benefits Package
- Competitive salary based on experience.
- Health coverage from date of hire
- An additional company-funded additional flexible healthcare spending account upon probation completion.
- Up to 5% GRRSP matching upon probation completion
- Up to $1,000 annually in education matching on 1 year of service
- Career development support e.g. reimbursement for professional dues.
- Bonus week of paid festive leave company-wide.
- Complimentary staff gym, full kitchen, patio with BBQ, pet friendly brand new office
- Range of complimentary refreshments and snacks available weekly, with a monthly social.
Note, due to application volumes, only successful candidates will be contacted directly to initiate the recruitment process. We have a diverse and inclusive team, offer a casual work environment and have a strong focus on teamwork to support our clients’ unique water requirements.
Compensation
$55,000.00 – $65,000.00